Turbo charge business with electronic forms, workflow and monitoring

The current economy is forcing organisations of all sizes to look more closely at reducing operating costs and improving efficiencies while getting the most out of their existing IT investments.

• 80% of business processes are forms-based
• 30% of pre-printed forms are wasted
• A single paper form costs from £15 to £85 to use, update, process and retain.

The Issue With Paper Forms

Paper Forms constrain an organisation's ability to cut costs & make efficiencies.

Home and field based employees have to rely on post or email Word & Excel files around. These are easily lost or missed and there is no way of knowing whether the form is being progressed or at what stage it is at. The accuracy of the information held on Spreadsheet Forms is prone to error. And at the end of the process you are left with a paper mountain that is not readily accessible.

360 eForms Features

360 eForms offers a proven solution that provides real value, quickly and easily, to help businesses better position themselves for success in these uncertain times.

eForm Templates Basic eForms Complex eForms Routing Engine

Personal In Tray eMail notification Global View Electronic Authorisation

Form Metrics Audit Trail Archive Lotus Notes

Benefits

360 eForms saves money, reduces paper and lessens environmental impact while creating more productive, happier staff.

Information is collected accurately and completely the first time which saves time and costs. The progress of an eForm is visible at all times so bottlenecks can be identified and acted upon. Rather than constant chasing of all Forms, there is the ability to manage by exception as you spot a hold up. Transparent processes improve decision making. You can monitor what is coming along “the pipeline” which softens the requirement for Senior Executive to Authorise everything. And at the end of the process you are left with a secure electronic archive of auditable forms which is easily accessible and does not require a mountain of paper.

360 eForms streamline business efficiency, remove bottlenecks, support customer service, improve security, provide on-line visibility and reduce the costs of paper-handling, management and storage.

Project Services

360 Systems provide an end to end service to Business Executives to get you up and running quickly and efficiently on 360 eForms. Our proven solution and 4 step approach has helped Organisations to gain Real Value quickly.

1. Paper Form Analysis
We review the most important forms with the Business that have the greatest impact and map out the processes that are to be implemented. These tend to be more complex because they have a greater business Impact and so require detailed inspection. They also drive out the greatest benefit.

Process Maps are created and Form design completed.

2. System Configuration + Form Set Up
Where possible we set the system up to run on your existing Lotus Domino server hardware and Lotus Notes clients. There are also options for Hosting the 360 eForms application.

The eForms templates identified in the Form Analysis are loaded into the system and workflow configured.

3. Training
Training is given to Business Administrators to enable them to handle day to day administration tasks and support users of the system should they have any questions.

4. New eForms Bureau Service
Where New Forms are required following implementation, we offer a Bureau Service to complete the Analysis and Form set up. This can also be used to make amendments to existing Forms.